The Challenge
Owners retrieved, selected, and entered payment and closing vouchers into SAP one by one. During peak periods, routine entry and open-item review accumulated together.
Turn 4,000 SAP vouchers into exception-focused review
Changed the operating model so the system retrieves, selects, and enters standard vouchers while owners review only amount and rule exceptions.
Customer identity and live operating data have been anonymized and reconstructed.
Volume4,000 per month
Before5 min per item
AfterApprox. 0.5 min per item
Verified impactApprox. 300 hours per month
The Input
Voucher candidate list · transaction rules · SAP entry rules · open-item status
Work Loop
- 01
Retrieve new voucher candidates and select eligible items by the defined rules.
- 02
Validate vendor, amount, account, and required fields against internal criteria.
- 03
Enter standard vouchers in SAP and verify the resulting status.
- 04
Send only mismatches and open items to the owner with supporting evidence.
Verified Outcomes
Based on 20 business days and 4,000 monthly items in live operations
- System-first processing for 4,000 standard vouchers per month
- Reduced handling time from 5 minutes to approximately 0.5 minutes per item
- Focused owners on exceptions and open items instead of full-volume entry
SAPERPExcelApproval Log