Global automotive-parts enterprise+ SHINCHUK
Less time re-entering 4,000 postings. More attention to discrepancies.
Making an impact in everyday work
We compared invoice spreadsheet values with SAP input rules, posted eligible items, and recorded outcomes. Discrepancies and open items went to the owner with supporting evidence.
What changed in this workflow
- 4,000 per month
- 5 min per item → Approx. 0.5 min per item
- Approx. 300 hours per month
- The change was not just faster entry. It changed which items deserved the owner's time.
Time savings are calculated from volume and the change in time per item, based on the implementation and validation records in the existing casebook.
An anonymized implementation story, including work completed by the SHINCHUK team in previous organizations and projects.
The values were ready in Excel. SAP still required one-by-one entry.
A finance team at an automotive-parts company handled postings for payments and period-end closing. Owners checked invoice spreadsheets, re-entered values in SAP, and verified inputs and results.
The process repeated for 4,000 postings each month. Supplier, amount, account, and required fields needed validation, alongside inconsistent and unresolved items. At busy times, routine entry and exception decisions accumulated with the same owner.
We separated items meeting processing rules from those requiring judgment. The scope included checking results and delivering exceptions, as well as entering values in SAP.
Separate the path for posting from the path for review
Select eligible items
We queried new postings and selected targets using defined criteria. Invoice spreadsheet values became the input for SAP processing.
Posting candidate list
Check SAP input rules
We compared supplier, amount, account, and required fields with internal rules, separating eligible items from those needing review.
Ready to post · Needs review
Post and verify the outcome
Eligible items were entered in SAP. We then checked results and status and retained a processing record.
SAP posting results and status
Deliver the exception list
The source records and review results are attached to this handoff.
Discrepancies and open items were organized with source evidence. Emails delivered results and exceptions so owners knew which items to revisit.
Result email · Exception list · Processing log
Separate routine processing from exception judgment
Instead of re-entering every value in SAP, the owner checks evidence for inconsistent or open items. Automation applies to items meeting internal criteria.
The change was not just faster entry. It changed which items deserved the owner's time.
What the team can use
- SAP processing recordExecution results and status for target postings
- Exception review listInconsistent or open items with evidence for review
- Result emailProcessing results and review items delivered to the owner
System handlesCheck rules → Post in SAP → Record resultsOwner reviewsReview evidence for discrepancies and open items